Workshop: [Workshop title]
How to use this template
Fill in the agenda's times before you choose activities, in clock times, not durations. Keep participants doing for at least half the session, give each input one idea, and make every segment produce something people can see. Leave about a tenth of the time unassigned, just before the close: it absorbs the overruns.
Copy the activity section, from its heading down to the divider under it, for each activity, and write the instructions word for word, as you'll say them and as they'll appear on the slide. Print the agenda for anyone helping you run it.
Facilitator | |
Date and time | |
Place or link | |
Participants | |
Before they arrive |
Purpose
Why this workshop exists, and what's different for people when it ends.
By the end, participants will have:
Made:
Practiced:
Decided:
Preparation
Logistics and pre-work sent:
Room set:
Materials ready:
Tech checked:
Helpers briefed:
Agenda
Time | Segment | What happens | Format | Output |
Welcome | ||||
Input 1 | ||||
Activity 1 | ||||
Debrief | ||||
Break | ||||
Input 2 | ||||
Activity 2 | ||||
Buffer | ||||
Close |
See a two-hour agenda
0:00–0:10 Welcome: Purpose, outcomes and timings; one question every participant answers, so everyone has spoken once.
0:10–0:25 Input 1: One idea, one example, one handout.
0:25–0:50 Activity 1: Participants apply the idea to their own material, alone, then in pairs. Output: a first draft.
0:50–1:00 Debrief: Two or three people share; you name the pattern on the flip chart.
1:00–1:10 Break: Reset the room for Activity 2.
1:10–1:20 Input 2: The next idea, built on what came up in the debrief.
1:20–1:45 Activity 2: The skill again on a harder task, in groups of three or four. Output: a revised draft.
1:45–1:50 Buffer: Unassigned; absorbs overruns or extends Activity 2.
1:50–2:00 Close: Each person writes one next step, says it in a sentence, and fills in the feedback form.
Activity details
[Activity name] · [minutes] min
Purpose | |
Groups | |
Timing | |
Materials | |
Debrief questions | |
If it runs long |
Instructions, as you'll say them:
If the timing slips
Cut first:
Shorten:
Never cut: the close, with next steps and feedback
If you're ahead:
Parking lot
Question or topic | Who follows up | How and when |
Follow-up
Sent within 24 hours: slides, handouts, photos of the flip charts and parking-lot answers
Feedback read; the most common request:
Check-in on next steps:
After the workshop
Planned vs. actual:
Keep:
Change next time: